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ALIENZ Open UFO

Drive

Find, keep and share your workspace's files — uploads, chat attachments and files agents save — and know where each kind of file lives, on the machine, in Drive or in a backup.

Drive is your workspace's shared file store. Open Drive on the left to find files people uploaded, attachments shared in chat and files agents saved. Every member of the workspace can open them, and they stay until someone deletes them.

Know where a file lives

Files in UFO can be in three different places. They look alike in chat, but they aren't kept the same way.

Kind of file Where it lives Who can open it Where to find it
A file an agent made and linked in chat — a path like ~/reports/q3.pdf On the machine your agents run on Workspace members, while that machine is online Click the path in chat, or Drive → the tab with the machine's name
A file uploaded to Drive, attached in a channel, or saved to Drive by an agent In Drive, the workspace's shared store Every member of the workspace Drive → Cloud Drive
The Google Drive backup In the workspace owner's own Google Drive, folder UFO Backups The owner Settings → Data & backup — see Back up your workspace

What that means in practice:

  • A path in chat points at the machine. The file isn't copied anywhere. If the machine is off, or the file is moved or deleted there, the link stops working. To keep it, put it in Drive (next section).
  • Drive is where files stay. Uploads, chat attachments and files agents save all land here, and you can open them whether or not the machine is on.
  • Attachments in private channels stay in that channel. They don't show in Drive, so people outside the channel can't see them.
  • The Google Drive backup is a separate copy. Once a night it copies the whole workspace — messages, attachments, Drive files, agents, memories and skills — into the owner's Google Drive, so the workspace can be restored. It's not where you browse files day to day, and it doesn't copy files that live only on the machine.

Keep a file an agent made

When an agent links a file in chat, ask it:

"Put the report in Drive."

The agent uploads the file to Drive, where it shows with an agent label. Name a folder if you want it filed: "Put it in Drive, in Contracts."

Open Drive

Press Drive on the left. In the desktop app it opens in its own window; in a browser it opens as a window over the chat.

At the top are two tabs:

  • Cloud Drive — the workspace's shared files (this page).
  • The machine (shown by its name) — the files on the machine your agents run on. See Terminal & files.

Upload files

Press Upload, or drop files anywhere in Drive. They go into the folder you're looking at, or into the Inbox when you're in All Files or Inbox. Each file can be up to 100 MB.

Files attached in a channel land in the Inbox on their own, with a chat label.

Find a file

To Use
Search by name, summary or tag The search box (Search files by name, summary or tag…) — type and press Enter. Clear goes back.
See everything All Files under Library
See files nobody has filed yet Inbox — the number shows how many
Look in a folder Its name under Folders
Show only some kinds Type: All, Images, Media, Docs
Change the view Grid view or List view, in the toolbar

Each file shows its tags and, once written, a short summary. Or ask any agent:

"Find the signed contract in Drive and tell me the renewal date."

Have the Librarian file new uploads

Pick one agent as the workspace's Librarian and it keeps the Inbox tidy:

  1. Press Agents on the left.
  2. At the top, open the Librarian card (Files, tags & summarizes Drive uploads) and choose an agent.

Every few minutes the Librarian looks at new files in the Inbox. For each one it writes a short summary and tags, and moves it into one of your folders when one clearly fits. Files that fit no folder stay in the Inbox, with their summary and tags. Make folders first so it has somewhere to put things.

Ask the Librarian

Press ✦ (Librarian chat) in the Drive toolbar and ask in your own words:

  • "Find the contract pdf from last week."
  • "Tag the inbox files."
  • "What's in the Design folder?"

Reset starts a new conversation.

Organize and share files

Right-click a file:

Action What it does
Open Preview it — images, video, audio and PDFs show in Drive; text and code open in a viewer
Rename Change its name
Move to... Put it in a folder, or back in the Inbox
Copy Link Copy a link to the file
Download Save it to your device
Delete Remove it from Drive

To add a folder, press + next to Folders. Right-click a folder to Rename or Delete it — its files move back to the Inbox.

A copied link opens the file for anyone who has it, for about a week. After that, copy a fresh link from Drive.

Check how much space you use

Uploads and chat attachments count toward your workspace's storage. See it in Settings → Data & backup → Storage.